Copilot has changed the game for businesses. Creating a professional presentation requires a lot of adjusting and aligning, taking up precious time. That’s where Microsoft 365 Copilot in PowerPoint comes in. This guide will show you how to use Copilot for real-life business scenarios, from turning notes into slides to keeping everything on-brand and presentation-ready.
Copilot is an AI tool part of Microsoft 365 that helps you draft, edit, summarise, and understand your presentations faster. In PowerPoint it can:
Like any AI generator, the quality of the results depends on what you feed it, the structure, templates, and brand setup. To get started you’ll need:
Licensing and setting up correctly can be overwhelming, that’s where managed IT services can help. At Lift Off IT, we work with UK businesses on Microsoft 365 management, security, and rollout support to ensure Copilot is used correctly and effectively.
Aligning your brand with Copilots AI generated slides can be the biggest challenge. The secret to creating brand-ready decks is all in the PowerPoint Slide Master. If your template is set up correctly, Copilot will follow it. This means that your logo appears in the right place, consistent with brand colours, headings, and body text follow your company style, and means everything is aligned exactly how you imagine it to be.
How to prepare your on-brand template:
Save this as your default company template. Now, when you use Copilot, it will generate slides that already match your brand instead of generic designs.
This step alone can save huge amounts of reformatting time and is a key part of professional presentation design tips for any business team.
Once you’ve set up your template, the next steps are simple. There are two methods of doing this.
You can ask Copilot to build slides from:
Simply upload the file, and Copilot will turn the key points into a structured deck. For sales teams, managers, and consultants AI presentation generator revolutionises pitches and meetings.
Copilot is especially useful in polishing what you already have. This can mean:
This allows you to focus on the message and delivery instead of rewording everything manually, boosting PowerPoint productivity.
Preparing for a presentation can be difficult at the best of times, especially as a manager who’s presenting multiple different clients or strategies all within one workday. Copilot acts as your assistant, helping you through the process. With Copilot you can easily get a summary by asking for the key points, get a quick overview by asking for the main goal of the deck, or find specific information by asking which slide talks about a specific topic.
The best way to get the most out of Copilot is to give good, detailed, and direct prompts. Here are some Copilot prompts to use:
“Create a presentation explaining our cloud services to non-technical business owners.”
“Build a 5-slide internal update on our IT support performance last quarter.”
“Make this slide more engaging and easier to understand.”
“Rewrite this content to sound more confident and customer-focused.”
“Adjust this slide to match a professional, corporate tone.”
“Reformat this content to fit our standard title and content layout.”
“Create speaker notes for a 10-minute presentation.”
To really get the most out of Copilot you should integrate it properly into a well-managed Microsoft 365 environment. This means having the correct licensing, secure access to documents, clear user permissions, along with staff training on safe and effective AI use. When rolling our copilot its important to review your wider IT setup. At Lift Off we help UK businesses manage and optimise their Microsoft 365 applications to make sure Copilot is not just switched on, but it’s working properly. You can explore our other services including:
Alternatively check out the resources featured on our blog for more expert advice on how to enhance your business applications.
Whether you’re thinking about setting up Copilot across your business or want to ensure your Microsoft 365 is set up correctly, contact us today. We offer businesses Microsoft 365 Copilot licensing and setup, security and data access considerations, rollout support and user training. We help you ensure your team gets the real value from Copilot.
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